This privacy notice (hereinafter “Privacy Notice“) explains how we collect and use any personal information that we obtain about you, and your rights in relation to that information when you visit our websites, enter into a business or other relationship with us, and participate in any of our events, including our on-site or virtual conferences (hereinafter “Event(s)“).
We may provide you with additional privacy notices where we believe that it is appropriate to do so. Those additional notices supplement, and should be read together with, this Privacy Notice.
Who is responsible for your personal information?
Ourtuts is responsible for your personal information provided to us or collected by us during the course of our business and through our Event websites.
How we collect and use your personal information
We collect and process your personal information as follows:
Organization, development and execution of the Events and administration of memberships
We collect personal information about attendees, participants, speakers, chairpersons, sponsors, endorsers and other third parties, as part of the organization, development and execution of the Events.
In order to provide you with our services for registered users and members, Ourtuts collects and stores personal data from its registered users and members, in particular when you apply for a membership. We only collect information that is required to become a member or for the specific Events Ourtuts offers. Mandatory information is marked with an asteriks or a similar marking in the respective form. Ourtuts stores this information in secured databases and makes sure to delete outdated user data ultimately.
The types of personal information we may collect for this purpose include your name, contact details (such as your address, e-mail address, telephone and mobile numbers), your date of birth, the name of the organisation you work for, the contact details of your organisation, your curriculum vitae, references, and other information with which you provide us to participate, attend, speak, chair, sponsor, endorse or otherwise support the Events, as well as information of all kind from correspondence, and interactions with us relating to the Events.
We will also process information of all kind that is revealed to us in the course of the Events organized, developed and executed by us, which may include questions you ask or comments or other content and material you post or upload during video presentations, discussions or virtual and Q&A sessions and your participation in the Events.
We collect personal information directly from you, related organisations, or other persons and their respective representatives or employees. We may receive or collect personal information from third persons such as your employer, other organisations that you have dealings with, or regulators or government agencies. We may also collect personal information from publicly available sources.
We may use this information to provide all services in connection with the organization, development and execution of the Events, to fulfil our mission, to conduct, monitor, or analyse our business (e.g. administrative or operational processes), to improve our services in connection with present and future Events, to administer memberships and more generally to offer additional educational services.
Business development and business acceptance
We collect personal information about attendees, participants, speakers, chairpersons as well as other business contacts of the sponsors or endorsers of the Events as part of the development of other initiatives, conferences, or our mission.
The types of personal information we may collect include your name, contact details (such as your address, e-mail address, telephone and mobile numbers), your date of birth, the name of the organisation you work for, the contact details of your organisation, your curriculum vitae, references, feedback, comments, questions and other content with which you provide us, relating to the Events, or other interactions you have with us. Mandatory information, if any, is marked with an asteriks or a similar marking in the respective form.
We obtain this information directly from you, from third parties (such as our affiliates, sponsors, IT providers, vendors and service providers), or from publicly available sources.
We may use your personal information to maintain and develop our relationship with you, identify services you may be interested in, pursue certain mission development initiatives, send you publications and marketing communications, and invite you to other Events.
You can control the information you receive through our marketing communications by using the corresponding option at the bottom of our e-mails.
Use of Websites or platforms
We collect, store and process certain personal information when you visit our general website as well as the Event websites or platforms (hereinafter “Websites“) in so-called log-files, contact us through a contact form or by e-mail, on our Websites. The types of personal information we may collect include your name, e-mail address, address, affiliation with a scientific organisation, or IP-address. Relating to your interaction with our Websites, we gather information on what you click on, from where you were directed to the Websites, a history of your visits, and other information you voluntarily share with us when using these Websites. Please note that some of that information is indispensable for processing your requests. Mandatory information, if any, is marked with an asteriks or a similar marking in the respective form on the Websites.
We obtain this information either directly from you or through the use of cookies.
Cookies, tracking-tools and social media
Cookies and tracking-tools
Cookies are small text files that are placed in browser directories on your computer or mobile device when you visit our Websites. Our Websites use session cookies and persistent cookies. Session cookies enable our Websites to remember any information you have already entered when you move from page to page within one of our Websites. A session cookie is deleted either when you close your browser or after a short time. Persistent cookies allow the Websites to remember your preferences and settings when you visit the Websites in the future. Persistent cookies expire after a set period of time.
We use cookies or similar technologies to collect information when you access our Websites. Particularly, we obtain the navigation path followed by you on the site (inclunding content viewed), time spent on the Website or sub-page, the last sub-page viewed before leaving the Website, the country, region or city from where access is made, end device (type, version, colour depth, resolution, width and height of the browser window), and returning or new visitor. In particular, we use cookies to process your requests, when you contact us, when you subscribe to a newsletter and for the analysis of our website traffic. Moreover, the respective provider will use this information on our behalf to evaluate the use of the Website, to compile reports on Website activities for us and to provide other services related to Website and internet use for the purposes of market research and needs-based design of these internet pages. For these processing operations, we and the providers may to a certain extent be considered joint data controllers.
Updates to this Privacy Notice
We reserve the right to update and change this Privacy Notice from time to time in order to reflect any changes to the way in which we process your personal information or changing legal requirements. Any changes we may make to the Privacy Notice in the future will be posted on this website. Please check back frequently to see any updates or changes to the Privacy Notice.